Systems Overview
This section documents the systems, software, and integrations that power InnovaHire — from domains and email to operations tools.
🌐 Domain & Hosting
Primary Domain: innovahire.net
Registrar: Namecheap
DNS Provider: Cloudflare
MX / Email Host: Microsoft 365
DNS Summary (Cloudflare)
| Record Type | Purpose | Value |
|---|
| A / NS | Nameservers | ada.ns.cloudflare.com / rocky.ns.cloudflare.com |
| MX | Mail Delivery | innovahire-net.mail.protection.outlook.com |
| TXT | SPF / DKIM / Verification | Includes Outlook SPF + Microsoft site verification |
| CNAMEs | M365 + Teams services | autodiscover, sip, lyncdiscover, etc. |
💡 All domain traffic is routed securely through Cloudflare with email protection handled by Microsoft 365.
📧 Email & Collaboration
| Platform | Purpose | Notes |
|---|
| Microsoft 365 / Outlook | Email, calendar, shared inboxes | All @innovahire.net addresses hosted here |
| Teams / OneDrive | Collaboration, storage | Used internally for HR and admin docs |
| Zoho One | CRM, Projects, and client comms | Used for client-side management |
| QuickBooks Online | Accounting and invoicing | Linked via Zoho Flow for sync automation |
| Tool | Function | Access |
|---|
| Zoho CRM | Contacts, pipeline, and clients | crm.zoho.com |
| Zoho Desk | Support tickets and portal | desk.zoho.com |
| QuickBooks | Accounting, reports, taxes | quickbooks.intuit.com |
| Google Drive (QiVault) | Document archive | Linked via Drive backbone |
| Cloudflare | Domain, portal, and Zero Trust | Cloudflare dashboard |
| Cursor + GitHub | Development & automation | For scripts, portal builds |
| Supabase / QiNote | RAG index and embeddings | Internal search and data layer |
🔐 Security & Access
- SSO & MFA: Enabled on Microsoft 365 and Zoho One
- Password Management: Managed via Zoho Vault
- VPN / Tunnels: Cloudflare Zero Trust
- Data Backup: Drive backbone nightly + local QiVault sync
- Device Management: Microsoft Intune (basic config)
🧩 Integrations
| Integration | Direction | Description |
|---|
| Zoho Flow → QuickBooks | 2-way | Sync invoices, clients, and payments |
| Zoho Flow → Drive | 1-way | Backup key client docs nightly |
| RAG → Drive / Supabase | 1-way | Index and embed files for AI retrieval |
| Cloudflare Tunnel → Portal | 1-way | Secure remote access to admin portal |
| Cursor → GitHub / Cloudflare | 1-way | CI/CD for dev builds |
🗂️ Systems Maintenance Log
| Date | Action | Notes |
|---|
| 2025-10-07 | DNS verified and exported | innovahire.net zone file archived |
| 2025-11-12 | Portal added to Cloudflare Zero Trust | Config active and tested |
| [Add more as updates occur] | | |
🧭 Next Additions (Suggested)
- Add Zoho Vault export for admin credential map
- Document portal and app environments (test / prod)
- Create System Access Table listing who manages each tool
- Add Integration flow diagram (Zoho ↔ Drive ↔ QuickBooks ↔ Cloudflare)
Last updated: 2025-11-12